Despite the majority of brides and grooms in the 21st century turning to apps and DIY options for their wedding plans, most couples continue to use the traditional wedding planner. According to online statistics, in 2015 approximately 89% of couples utilised smartphone apps for wedding planning. Of course, this did not discount the 31% of engaged couples that continue to seek out the help of a standard wedding planner for their big day – a large jump for the average of 11% recorded only one decade ago. Planning is important, and couples understand this; therefore, you need to take the relationship and trust of the couple seriously. This is why drafting a wedding planner contract is crucial when hiring this professional.
1. Work With The Couple To Determine What They Want
The first step in effectively planning a wedding is by determining what the couple wants their wedding to include, as well as what they expect their wedding planning to be responsible for. All duties expected by the client needs to be clearly stipulated in the contract. If the contract states ‘all logistics’, then the logistics need to be crystal clear. For example, if the couple wants white swans swimming in a small pool along the entrance, then this needs to be detailed in the planning contract.
2. Draft The Wedding Planner Contract
• Identifying The Parties Involved
When drafting a wedding planner contract, it is important to first identify all the parties involved. This will include names, addresses and all contact information for the different parties, including the wedding planner and the couple.
• Determining The Scope Of Services
A wedding planner contract must determine what is expected of the professional, as well as what the engaged couple will manage. For example, must the wedding planner decide on the style and theme of the wedding, or will this be something the couple will do themselves? Handing this responsibility may work for some couples, but not others.
Additional items that are included in the scope of services include a selection of a caterer, booking the venue, lining up third-party vendors or services, and any potential equipment that will need to be provided such as audio-visual equipment.
Moreover, the contract must detail the exact timeline to be followed for performing different tasks. For instance, how many hours per week will the planner need to consult with the engaged couple? The contract should also detail if the wedding planner needs to be present on the wedding day or if an employee can attend instead. Some couples prefer for the wedding planner to be present, whereas others are willing to work with assistants or employees.
A wedding planner contract must specify how and when the payment will be completed, as well as who will be carrying out the payment. Clarify if the compensation will be per task or based on a full wedding planning package. Utilise this section of the contract to decide when the initial non-refundable deposit needs to be made, and the develop the rest of the compensation payment schedule. Will the couple need to arrange finance for their wedding? Here at DN Finance, we have a long history of working with brides and will work tirelessly to put together a package that works for the couple to get them started on their new lives together.
It is common for events to fall through, and the best thing you can do is prepare for this situation. Cancellation policies or force majeure clauses in a contract can ensure, as the wedding planner, are protected if vendors or venues cancel at the last minute. This will also assist if a disaster or emergency occurs, such as illness, hospitalisation or weather issues; thereby, forcing a wedding cancellation. This is why it is vital to include clauses specifying any fees paid up until the point of cancellation or initial deposits are not refundable.
Despite the idea of drafting a wedding planner contract can seem daunting, it will offer a highly detailed plan for everyone to follow; thereby, ensuring that the couple’s wedding day is kept as near perfect as possible. Plus, if something should fail at the last minute, like a vendor pulling out or a hall being flooded, the wedding planner can resolve the issue easily.